Creating content

This page is for you who will create and maintain content in Sånn — whether you’re setting up a new binder from scratch or adding content to an existing one.

What does a content creator do?

In Sånn, there are two roles:

Administrators create and manage binders, topics, and content
Users view and review the content shared with them

This guide is for administrators.

Create a binder

A binder is the main container for your content. Think of it like a physical ring binder: you might have one binder for HSE, one for equipment manuals, one for onboarding new employees, and so on.

Binder with or without topics?

	Without topics	With topics
Structure	No topics	Divided into topics
Good for	Simple sharing of a few files	Structured training
Available from	Start (free)	Plus and up

How to create a binder

Log in Go to admin.saann.app and log in.
Open the binder list in the header and press Create binder If you have no binders yet, the list is empty — press Create binder.
Name the binder and press Continue. This is the name your team sees in the binder list and the header.
Give it a look Pick a colour, add a cover image and a logo, and optionally a description. The preview shows the real binder header on phone and desktop (see Customise binder).
Pick the primary language and category and press Create binder. The primary language is used for all content you add, and more languages can be added later.
Choose who can open the binder or skip the step and decide later under Access & Privacy. New binders are open to invited users only.

Each account can have one free binder you manage. The name, look and description can be changed later on Customise binder.

Add topics

Topics work like dividers in the ring binder. They help users find their way around, and let you share parts of the content separately.

Tip: Keep topics focused — one topic per task or process works well. The order determines the display order for users.

How to add a topic

Open the binder and click Content in the top menu You'll land on the content view for the binder.
Select the Organize tab Here you'll see two panes: Available content on the left and Organized on the right.
Click + Topic in the top right of the Organized pane Give the topic a name and confirm.
Repeat for each topic you need You can reorder topics by dragging and dropping. Topics are shown under All or Published.

Add content

The content library and content that is not organized

All content you upload ends up in the library under the Manage tab. From there, you can do two things with it:

Add it to a topic — go to the Organize tab and drag the content from the library to the desired topic
Leave it not organized — content you haven’t placed in a topic stays in the binder under My content, and can still be shared individually via link or QR code

The same content can be used in one or more topics without uploading it again.

Content types

Type	Description
Video	Uploaded file or recorded directly from mobile
Document	PDF, Word, and other files
Image	Single image or image series
Text	Formatted text written directly in Sånn
Link	Points to a website or external resource

How to upload content to the library

Go to Content → the Manage tab Here you'll find every uploaded file. The sidebar filters them: My content, Documents, Images, Videos, Text, and Links.
Click Add content Choose Upload one file for a guided upload with title and description, or Upload many files for a batch. You can also drag and drop files onto the table.
Give the content a title and save The content is now available in the library and can be added to one or more topics.

How to organise content into topics

Go to Content → the Organize tab You'll see the library on the left and the topics on the right.
Find the content in Available content on the left Use the categories Images, Documents, Links, Text, or Videos, or search by name.
Drag the content over to the desired topic on the right The same content can be added to several topics. The order within a topic can be adjusted by dragging and dropping.

Working with videos

Video is often the most effective content type — especially for instructions and procedures.

Upload a video

You can upload the most common video formats (MP4, MOV, and more). After uploading, the video is automatically converted to adaptive streaming format (HLS/DASH), which provides stable playback on all devices and network speeds.

Note that the converted version also counts against your storage quota. Read more about storage.

Record video directly from mobile

Open the topic in the Sånn app Download the app from the App Store or Google Play if you don't have it.
Tap + and select Record video You can use the front or rear camera.
Record and upload directly The video is uploaded and converted automatically. You'll find it in the topic right away.

Subtitles

Sånn can generate subtitles automatically from the video’s audio. Read more about subtitles and translations.

Content is shared via link or QR code. Recipients don’t need a Sånn account to view the content.

Go to Content and select the Publish tab The topic must be in Published structure before it can be shared.
Open the topic's menu and choose Show QR for direct access The menu sits on the topic row in Published structure.
Copy the link or download the QR code Send the link digitally, or print and post the QR code where people need the content.

You can also share a single content item: open the menu on its row under the topic and choose Show QR for direct access.

From the Pro plan, you can share across binders — useful when the same instructions are relevant in several contexts.

Set up Seen & understood (sign-off)

Seen & understood assigns whole topics in a sign-off. Participants review the content and confirm they have seen and understood it, and you can see who has completed it.

Available as an add-on on Plus and Pro, included in Enterprise.

First time: enable the feature

Before you can use Seen & understood, the binder’s plan must include it and the feature must be switched on.

Go to Settings → Access & Privacy Scroll down to the cards with feature switches.
Switch on Enable sign-off and press Save changes. Seen & understood now appears in the menu.

How to create a sign-off

Press Add sign-off and give it a name, for example "Site induction". Set the Renewal interval (how long a completion stays valid) and whether it is Mandatory.
Drag topics into the sign-off from the available topics, in the order participants should meet them, and press Save. Nobody can start before at least one topic is added.
Give people access on the Access tab Create a labelled join code — "Carpenters", "Poster by the door" — and share it as a QR code or link. Participants confirm their identity with HMS-kort or Vipps, and need neither a Sånn account nor binder membership.
Follow up on the Status tab Here you see everyone who has started or completed. Download confirmation is available on completed sessions.

Report completions to HMSREG or K-REG

On the Integrations tab you can connect the sign-off to HMSREG, K-REG or both. When you connect HMSREG, Sånn generates a unique course ID that a System administrator in HMSREG must register the course with before anyone completes. For K-REG you enter the competence name as it should appear there. The integrations require the binder to have an active subscription linked to an organisation, and only completions made after the integration is switched on are reported.

Keeping content up to date

Replace files instead of deleting and re-uploading — this preserves sharing and sign-off history
Archive topics or content that are no longer active, instead of deleting them
If you change the content of a topic significantly, use Invalidate session on the Status tab so participants must go through the sign-off again
Archive sign-offs that are no longer in use — the history is kept