Creating content

This page is for you who will create and maintain content in Sånn – whether you’re setting up a new binder from scratch or adding content to an existing one.

What does a content creator do?

In Sånn, there are two roles:

Administrators create and manage binders, topics, and content
Users view and review the content shared with them

This guide is for administrators.

Create a binder

A binder is the main container for your content. Think of it like a physical ring binder: you might have one binder for HSE, one for equipment manuals, one for onboarding new employees, and so on.

Folder or binder?

	Folder	Binder
Structure	No topics	Divided into topics
Good for	Simple sharing of a few files	Structured training
Available from	Start (free)	Plus and up

How to create a binder

Log in Go to admin.saann.app and log in.

Click the stack icon in the top-left corner The stack icon shows three layers stacked on top of each other and opens the menu for creating new content.

Press Create binder Choose whether you want a simple folder or a binder with topics.

Fill in name and description Add a banner and logo if you want to brand the binder (see branding and profiling).

Choose a default language The default language is used for all content you add, and can be supplemented with translations.

Add topics

Topics work like dividers in the ring binder. They help users find their way around, and let you share parts of the content separately.

Tip: Keep topics focused – one topic per task or process works well. The order determines the display order for users.

How to add a topic

Open the binder and click Content in the top menu You'll land on the content view for the binder.

Select the Organize tab Here you'll see two panes: Available content on the left and Topics on the right.

Click + Topic in the top right of the Topics pane Give the topic a name and confirm.

Repeat for each topic you need You can reorder topics by dragging and dropping. Topics are shown under All or Published.

Add content

The content library and the drawer

All content you upload ends up in the library under the Manage tab. From there, you can do two things with it:

Add it to a topic – go to the Organize tab and drag the content from the library to the desired topic
Leave it in the drawer – content that hasn’t been added to a topic stays available in the drawer and can be shared individually via link or QR code

The same content can be used in one or more topics without uploading it again.

Content types

Type	Description
Video	Uploaded file or recorded directly from mobile
Document	PDF, Word, and other files
Image	Single image or image series
Text	Formatted text written directly in Sånn
Link	Points to a website or external resource

How to upload content to the library

Go to Content → the Manage tab Here you'll find the library with all uploaded files, sorted into the folders Documents, Images, Links, Text, and Videos.

Click Upload new file You'll find the button in the top left. Drag and drop the file, or browse to it on your device.

Give the content a title and save The content is now available in the library and can be added to one or more topics.

How to organise content into topics

Go to Content → the Organize tab You'll see the library on the left and the topics on the right.

Find the content in Available content on the left Use the categories Images, Documents, Links, Text, or Videos, or search by name.

Drag the content over to the desired topic on the right The same content can be added to several topics. The order within a topic can be adjusted by dragging and dropping.

Working with videos

Video is often the most effective content type – especially for instructions and procedures.

Upload a video

You can upload the most common video formats (MP4, MOV, and more). After uploading, the video is automatically converted to adaptive streaming format (HLS/DASH), which provides stable playback on all devices and network speeds.

Note that the converted version also counts against your storage quota. Read more about storage.

Record video directly from mobile

Open the topic in the Sånn app Download the app from the App Store or Google Play if you don't have it.

Tap + and select Record video You can use the front or rear camera.

Record and upload directly The video is uploaded and converted automatically. You'll find it in the topic right away.

Subtitles

Sånn can generate subtitles automatically from the video’s audio. Read more about subtitles and translations.

Content is shared via link or QR code. Recipients don’t need a Sånn account to view the content.

Open the topic Click the topic you want to share.

Click Share You'll find the Share button at the top of the topic view.

Copy the link or download the QR code Send the link digitally, or print and post the QR code where people need the content.

You can also share individual content: open the content, click Share, and copy the link or QR code.

From the Pro plan, you can share across binders – useful when the same instructions are relevant in several contexts.

Set up Seen & understood (sign-off)

Seen & understood lets you ask users to confirm that they’ve reviewed the content. You can see in real time who has completed it.

Available as an add-on on Plus and Pro, included in Enterprise.

First time: enable the feature

Before you can use Seen & understood, it must be enabled in settings.

Go to Settings in the left menu Click Settings in the left sidebar and select Access and privacy if you're not already there.

Scroll down to Features This is where you'll find the features that can be enabled for your binder.

Enable Seen & understood The feature is now available and Seen & understood appears in the top menu.

How to create a sign-off

Click Seen & understood in the top menu The option appears in the top menu once the feature is enabled.

Click New sign-off Choose which topics should be included in the review.

Add the participants Enter the name and email or mobile number for each participant.

Click Send Participants receive a link, review the content, and sign off digitally. You track status under Seen & understood in the top menu.

Keeping content up to date

Replace files instead of deleting and re-uploading – this preserves sharing and sign-off history
Archive topics or content that are no longer active, instead of deleting them
If you have active sign-offs and make significant changes to the content, consider creating a new sign-off