Organize
Organize places content into topics — the structure inside your binder. Available content sits on the left, your topic tree under Organized on the right; you drag from left to right and press Save. Which topics the apps show is chosen on Publish.
How to
Section titled “How to”Create a topic and put content in it
Section titled “Create a topic and put content in it”- Press + Topic at the top of the Organized pane, and give the topic a name. Under Picture or icon, upload a picture, or switch to Icon and press Choose icon. The icon is shown while it is set; removing it brings the picture back. Edit question adds a question viewers answer before they sign off; it shows when sign-off is on for the binder. The preview shows the topic as a topic page or a sub-topic; on a small screen, press Preview. Create sub-topic in the topic's menu adds another level.
- Find the content on the left — search, or select several rows to drag them together.
- Drag it into the topic. A green tick on a file means it is already in at least one topic; hover to see which.
- Press Save.
Take content from a content package
Section titled “Take content from a content package”- Switch the source at the top of the left pane from My content to the package.
- Drag a topic from the package into your topic tree on the right — applied immediately, no Save needed. - Dropped at the top level (directly on the binder): creates a standalone copy you can edit freely. Changes to the original do not flow through. - Dropped inside an existing topic: creates a live link — the content is referenced directly from the package.
- Drag files into a topic, then press Save. You are placing a reference — the owner's files do not move, and you cannot upload into the package.
Copy a whole content package
Section titled “Copy a whole content package”- Select the package as the source, then press Copy content package in the left toolbar.
- Review the preview of the resulting structure, and confirm. A new topic mirroring the package is added immediately — the original package is untouched, and you can rename or rearrange afterwards.
Link a topic to equipment
Section titled “Link a topic to equipment”- Open a saved topic's menu → Link to equipment… → Add link.
- Search for a brand (at least two characters) and select it.
- Choose what the topic covers and confirm with Link to. The whole brand for content that applies to every model; One model when it only applies to one machine.
The link saves immediately — not with Save. Remove in the same dialog takes it off again.
Unlink an item from a package
Section titled “Unlink an item from a package”- Open the row's menu → Unlink from package. If you have unsaved changes, the dialog offers Save and unlink first.
- Press Save. The item is now yours to edit, and no longer follows the original.
Good to know
Section titled “Good to know”- Saving is not automatic. Leaving the page with unsaved changes asks you to Stay or Discard. Moving a published topic warns you first, because it changes what the apps show.
- Topics from a content package apply immediately — dragging a topic or pressing Copy content package takes effect at once. Files dragged from a package still require Save.
- Content must sit inside a topic — not at root level. Content you have not organized yet stays in the binder under My content.
- Show source labels content that came from elsewhere: Remote is a reference that still follows the original, Local is a copy that does not.
- A topic holds at most one equipment link — one brand or one model. Remove the old one before adding a new one, or split the content into one topic per machine.
- Only published topics can be found from equipment. A link on an unpublished topic is kept and starts working on its own once you publish it.
When you cannot link to equipment
Section titled “When you cannot link to equipment”| What you see | What it means |
|---|---|
| Binder is not connected to an organization | Equipment links belong to an organization’s catalog. A Sånn administrator has to connect the binder to one. |
| You can only view these links | You lack permission to manage content in this binder. |
| Could not reach the equipment registry | The catalog service did not answer. Nothing was saved — try again. |
| Could not load the equipment links | The dialog could not read the topic’s link. Press Try again. |
Frequently asked questions
Section titled “Frequently asked questions”Why is “Link to equipment…” missing on my topic?
Section titled “Why is “Link to equipment…” missing on my topic?”Either the topic is not saved yet — press Save and reopen the menu — or it came from a content package, in which case the menu only offers Unlink from package.
What happens if I remove content from a topic?
Section titled “What happens if I remove content from a topic?”Remove takes it out of that topic; the file stays in the binder. Use Manage to delete it entirely.
Can I edit a file from a content package here?
Section titled “Can I edit a file from a content package here?”You can preview it. To change it, unlink it from the package first. Use Show in source to jump to your own files under My content.
Why can’t I edit a topic inside a package topic?
Section titled “Why can’t I edit a topic inside a package topic?”The menu only shows a note that the parent topic belongs to a remote content package. Unlink the parent first, and the rest of the menu becomes available.