Publish
Publish chooses which topics viewers see in the apps, in what order, and who sees them. Content goes into topics on Organize — here you only pick from topics that already exist, and press Save when you are done.
How to
Section titled “How to”Publish a topic
Section titled “Publish a topic”- Drag the topic from Available topics to Published structure. Only top-level topics can be dragged; sub-topics and content come along.
- Move the topic to where you want it in the order, or drop it onto another topic to nest it.
- Press Save. The topic is live in the apps straight away.
Restrict a topic to specific groups
Section titled “Restrict a topic to specific groups”- Save first — Set access to topic only appears on saved topics.
- Open the topic's menu → Set access to topic.
- Pick the groups that may see the topic → Apply. The topic gets a lock badge.
- Press Save again.
Share a direct link or QR code
Section titled “Share a direct link or QR code”- Open the menu on a topic or file in Published structure → Show QR for direct access.
- Share the link , or let people scan the QR code from a poster, a label or a screen. It opens exactly that topic or file in the webapp.
Link a topic to equipment
Section titled “Link a topic to equipment”- Open the menu on a saved topic → Link to equipment….
- Pick a brand or a single model , and confirm. The link is saved immediately — not with Save.
- Check that the topic is published and saved. Lookups from the machine only work while the topic is in Published structure.
Brands versus models and the messages you may meet are under Link a topic to equipment in the Organize help.
Unpublish a topic
Section titled “Unpublish a topic”- Open the menu on the top-level topic in Published structure → Unpublish. On a saved topic the confirmation Remove topic from published structure comes first.
- Press Save. The topic and its content stay in the binder on Organize and can be published again from the left pane.
Good to know
Section titled “Good to know”- Saving is not automatic. The right pane shows Changed since publishing until you save, and leaving the page asks you to Stay or Discard.
- You publish topics, never single files. To share one file, use Show QR for direct access on the file row.
- Changes to content or order inside a topic on Organize show up in the apps without publishing again.
- Topic access is per topic, never per file, and assumes the person can already enter the binder (Access & Privacy). Who must sign off on a topic is set on the Sign-offs page.
Frequently asked questions
Section titled “Frequently asked questions”Why is “Set access to topic” missing from the menu?
Section titled “Why is “Set access to topic” missing from the menu?”The topic is not saved in the structure yet. Press Save and open the menu again.
Why can’t I drag a sub-topic across?
Section titled “Why can’t I drag a sub-topic across?”Only top-level topics in Available topics can be dragged. Publish the parent topic — its sub-topics come along.
What happens to an equipment link when I unpublish?
Section titled “What happens to an equipment link when I unpublish?”It stays on the topic, but lookups from the machine stop. Publish the topic again and it works again.
Who sees what is published?
Section titled “Who sees what is published?”Everyone who can open the binder in the web or mobile app, within the topic access you set here. The Organize tree never appears in the apps.