Groups

Open this page in Sånn Admin

Groups gather the binder’s users so you can give a whole team access at once instead of naming people one by one. Membership itself is set on the Users page, where the people are.

How to

Create a group

1. Press New group and give it a name. The name is how you recognise the group everywhere else — "Carpenters", "Site managers", "Night shift".
2. Press Edit on a row later if the name needs changing.

Put people in a group

1. Go to the Users page.
2. Open the user's row and add or remove groups in the detail panel — each change saves immediately. Or select several users and use Add to group to put them all in one group at once.

Give a group access

1. Restrict a published topic to the group on Publish, so only its members see it in the apps.
2. Or let the group start a sign-off from the Access tab on the Sign-offs page.

Delete a group

1. Check topic access and sign-offs first — anything that granted access _to the group_ stops applying.
2. Press Delete on the row and confirm. The people keep their binder access and role; only the grouping goes.

Good to know

• A group carries no permissions of its own. It changes what its members can see, where the group has been given access; what they can do comes from their role.
• Group membership does not grant binder access. The person must already be a member of the binder before it means anything.
• A user can belong to as many groups as you like. The Groups column on Users shows them all.
• Click a row here to see the members with their names and email addresses.

Frequently asked questions

Why can’t I add members from this page?

Membership belongs to the user, so it is edited on Users — one person at a time in the detail panel, or in bulk with Add to group.

What happens to topic access if I delete a group?

A topic restricted to that group loses the assignment. Check Publish afterwards, or people may lose content you expected them to see.